Help centre / Accounts & Payroll

Annual leave, bank holidays, cover & carry-over

Leave requests and approvals, the team calendar, cover warnings, carry-over rules and the monthly digest.

Leave runs through payroll so holiday pay is right. Engineers request from My Work → Leave (or My HR); the office approves in Payroll → Leave & calendar. Where HR is on, the line manager approves first.

Settings (Payroll → Settings)

Leave year start, default days, bank-holiday region (holidays are included in the entitlement and deducted automatically for people whose pattern covers that day), minimum cover per day, carry-over cap, carry-over use-by date, low-balance warning days and the monthly digest address.

Calendar

Month grid per team member: approved and pending leave, sickness, family leave and bank holidays; an In that day row turns amber when cover is short, with swap suggestions and Ask to cover.

Carry-over

Unused days roll over automatically up to the cap (or type an override for this year). Carried days are used first and expire on the use-by date — balances say N to use by …; engineers get a reminder a month before.

Year summary & digest

Year summary per person (entitlement, carry, bank holidays, taken, booked, pending, remaining, sickness) as CSV/PDF; a monthly digest e-mail with the summary attached, who's running low and who's about to lose carried days.

Tip: Approved leave appears in everyone's calendar feed and can be added to Google / Outlook / Apple from My Work.

Related: Absence & holidays (HR side) · Payroll